Procure Smarter. Spend Less. Control Everything.

3-way matching is the process of automatically comparing three documents before approving a vendor invoice for payment: the original Purchase Order (what you agreed to buy at what price), the Goods Receipt (what was actually delivered), and the Vendor Invoice (what the supplier is charging you). Odoo Purchase performs this matching automatically — if quantities or prices on the invoice don’t match the PO and receipt within your configured tolerances, the invoice is flagged for review before it reaches accounts payable. This prevents duplicate payments, catches billing errors, and provides a fully auditable paper trail for every purchase — critical for both financial controls and audit compliance.

Odoo’s landed cost feature allows you to take additional charges associated with a shipment — freight, customs duties, insurance, port handling, last-mile delivery — and distribute them across the products in that receipt. You can allocate landed costs by equal split, by product weight, by product volume, or by product value depending on which method is most appropriate for each cost type. Once allocated, the landed costs are added to the inventory valuation of the received goods, ensuring your cost of goods sold and gross margin reporting reflects the true total cost of acquisition, not just the supplier’s invoice price. DX8 configures your complete landed cost structure during implementation.

Yes. Odoo Purchase supports both Blanket Orders and Purchase Agreements. A Blanket Order allows you to set a total quantity or value commitment with a vendor for a defined period — buyers can then create individual purchase orders against that blanket without re-negotiating pricing, and the system tracks consumption against the agreed volume. Purchase Agreements (formerly call for tenders) allow you to invite multiple vendors to quote on the same requirement and compare their bids in a structured view before selecting the winner. DX8 configures these features to match your supplier contracting approach during implementation.

The Odoo Vendor Portal gives your suppliers secure, web-based access to their purchase data without requiring them to have an Odoo licence. Through the portal, vendors can view purchase orders sent to them, confirm order receipt, submit quotations in response to RFQs, upload delivery notes and shipping documents, and check invoice payment status — all in real time. This dramatically reduces the volume of email and phone communication between your procurement team and suppliers, eliminates manual document handling, and improves data accuracy because vendors are entering their own confirmations directly into Odoo rather than relying on your team to transcribe them.

Yes — this is managed through Odoo’s Reorder Rules. For each stocked product, you can define a minimum quantity (the point at which replenishment is triggered) and a maximum quantity (the target after replenishment). When stock falls to or below the minimum, Odoo automatically generates a purchase order to the preferred vendor for the quantity needed to reach the maximum. You can also configure lead time buffers so orders are triggered early enough to arrive before stock actually runs out. Reorder rules can be set to run automatically on a schedule, or reviewed manually in a batch replenishment dashboard. DX8 configures reorder rules for your entire product catalogue during implementation.

Odoo Purchase integrates natively with both Manufacturing and Sales, enabling demand-driven procurement. When a Sales Order is confirmed for a product with insufficient stock, Odoo can automatically trigger a purchase order to replenish — applying your configured lead times and preferred vendor rules. In Manufacturing, when a production order is confirmed for a product whose bill of materials includes purchased components, Odoo can generate the necessary purchase orders for all materials that are below stock requirements. This end-to-end linkage means your procurement team is always buying in response to real operational demand, not guesswork — and every purchase can be traced back to the sales order or production job that necessitated it.

Yes. DX8 provides full procurement data migration services — migrating vendor master records (company details, contact persons, payment terms, currencies, tax IDs), product-vendor pricing agreements, open purchase orders, and historical purchase transaction data from your existing ERP (SAP, Exact, AFAS, Twinfield, Dynamics, or spreadsheets) into Odoo Purchase. Our migration process includes data auditing, deduplication, field mapping, a test migration in staging with full validation, and data quality sign-off before go-live — ensuring your Odoo Purchase environment starts with a clean, accurate vendor and procurement data foundation.

Odoo Purchase includes a comprehensive standard reporting suite covering spend analysis by vendor, product, category, and time period; purchase price variance (actual price vs. last purchase price or standard cost); vendor lead time performance (promised vs. actual delivery dates); PO cycle time (requisition to confirmation); receipt accuracy; and open PO liability reporting. DX8 also builds custom procurement KPI dashboards during implementation — surfacing the specific metrics most important to your procurement manager and CFO, with drill-down capability from summary to individual transaction level. All reports update in real time from live Odoo data.